Job Description

Company Name: Coditas

Website: www.coditas.com

About Company

Coditas is an off-shore product development organization housing a team of 900+ passionate engineers and designers. We engage in services spanning the entire software development life cycle. We have been providing quality solutions to multi-billion dollar brands across the globe, including DMart, ZestMoney, Symantec, Ambry Genetics, JPMC, HDFC, and more. Coditas has experienced fast-paced growth thanks to an engineering-driven culture and steadfastness around writing clean code, designing intuitive user experiences, and letting the work speak for itself.

We are looking for a smart, energetic, and highly motivated Executive Assistant to work closely with our CEO. The ideal candidate will possess excellent research, analytical, and communication skills. They will be responsible for assisting the CEO with daily operations, managing his calendar, prioritizing work items, and providing data-driven insights to support quick and accurate decision-making.

Role: Executive Assistant

Experience: 

Location: Viman Nagar, Pune

Roles and Responsibilities

• Calendar Management: Efficiently manage the CEO's calendar, schedule meetings, and coordinate appointments to ensure optimal time management.
• Operational Support: Assist the CEO in day-to-day operations, including task prioritization, project management, and follow-up on action items.
• Research and Analysis: Conduct thorough research on various topics, gather relevant data, and provide comprehensive reports to support decision-making processes.
• Data Management: Analyze data to generate insights and recommendations, prepare dashboards, and present findings clearly and concisely.
• Communication: Act as a liaison between the CEO and internal/external stakeholders, ensuring effective communication and timely responses.
• Meeting Coordination: Organize and coordinate meetings, prepare agendas, take
• minutes, and track follow-up actions.
• Document Preparation: Draft, review, and edit documents, presentations, and reports for the CEO.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

Key Result Areas (KRAs)

• Efficient management of the CEO's schedule, ensuring minimal conflicts and optimal time utilization.
• Timely and accurate research and data analysis, providing actionable insights for strategic decision-making.
• Effective communication and coordination with internal and external stakeholders, maintaining a high level of professionalism.
• Successful organization and execution of meetings, including preparation of relevant materials and tracking follow-up actions.
• Accurate and timely preparation of documents, presentations, and reports.

Skills and Qualifications

● Bachelor's degree in Business Administration, Management, or a related field.

● Proven experience as an Executive Assistant, preferably in a large IT services company.

● Exceptional research, analytical, and data management skills.

● Strong verbal and written communication skills.

● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

● Ability to multitask, prioritize, and manage time effectively.

● High level of professionalism, discretion, and confidentiality.

● Strong problem-solving skills and attention to detail.