Job Description

Who are WE?

At Spyne, our mission is to revolutionize automotive retailing. Every year, 52 million cars are sold in the US, for a combined worth of $1700 billion, and, valuing the used-car market at $1000 billion. Our new-age, Generative AI-powered solutions are designed to transform the car visuals into premium studio visuals. Dealerships & marketplaces across the US & Europe, are able to better engage their online visitors, driving greater customer showroom visits, and eventually sales.

The Spyne team, located in Gurugram, India, aims to be the leading software provider in the used-car market, addressing all aspects of the dealer journey, from acquiring and appraising cars to listing, marketing, selling, and managing customer relationships. Supported by top investors like Accel Partners and Storm Ventures, as well as experienced founders, we believe in revolutionizing Digital Production for greater efficiency and intelligence. We are among the very few companies in Gen AI space in India, which has truly commercialized the AI, generating hard cash and revenues. We have been consistently featured among the top Gen AI startups coming out of India, and building for the globe.

Read more about us here:

Product - t.ly/dtOd0

Recent growth - t.ly/bOv3D

What are we looking for?

We are seeking a highly organized and detail-oriented Senior Admin Executive with 3-5 years of experience to join our team. The ideal candidate will be responsible for managing and supporting various administrative tasks, ensuring smooth day-to-day operations within the office. This role requires a proactive individual with strong communication skills, the ability to multitask, and a keen eye for efficiency.

What will you do?

• Provide comprehensive administrative support to the management team, including calendar management, meeting coordination, and travel arrangements including cab facility.
• Manage office space planning and organization including seating arrangements.
• Oversee office operations, including Cafeteria management, managing vendor relationships, maintaining office supplies, and ensuring a clean and efficient working environment.
• Prepare, review, and manage documents, reports, and presentations, ensuring accurate record-keeping and file management.
• Act as a point of contact between departments, clients, and stakeholders, handling incoming and outgoing communications, including emails, phone calls, and correspondence.
• Plan and execute company events, meetings, conferences, festivals, managing logistics, catering, and scheduling.
• Receive, review and verify vendor invoices for accuracy and compliance with contractual agreements and invoices processing for payment in accordance with company procedures.
• Maintain and update databases, ensuring data accuracy and integrity and generating reports as required.
• Ensure adherence to company policies and procedures, including health and safety regulations.
• Health Insurance management including benefits enrollment, updates, and terminations.
• Identify opportunities to streamline administrative processes and implement best practices to enhance efficiency.
• Support special projects and initiatives as needed.

What you must have?

• 3-5 years of experience in an administrative or office management role.
• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with office management software is a plus.
• Excellent written and verbal communication skills.
• Superior organizational and time-management abilities, with the capability to prioritize tasks and manage multiple projects simultaneously.
• Strong problem-solving skills with a proactive approach to challenges.
• High level of accuracy and attention to detail.
• Discretion and professionalism in handling sensitive and confidential information.